Privacy Policy - Scot Cop AI

1. Introduction

This Privacy Policy explains how Thomas Brook, ABN 34 282 402 093 ("we," "us," or "our") collects, uses, and protects information when you use the Scot Cop AI mobile application ("App").

We are committed to protecting your privacy and ensuring transparency about our data practices. This policy complies with the General Data Protection Regulation (GDPR), UK GDPR, and other applicable privacy laws.

Privacy-First Approach: We do not store, retain, or link any personal data to individual users. Your conversations and queries are not recorded or saved.

2. Data Controller Information

Data Controller: Thomas Brook

ABN: 34 282 402 093

Business Type: Sole Trader (Australia)

Contact Email: dev@tombrook.me

3. Information We Collect

3.1 Data We Do NOT Collect or Store

Personal Information: We do not collect names, email addresses, phone numbers, or other personal identifiers
User Conversations: Your questions and AI responses are not stored or recorded
Location Data: We do not collect or track your location
Device Information: We do not collect device IDs or other identifying information
Usage Tracking: We do not track individual user behavior or create user profiles

3.2 Anonymous Data We Collect

We collect the following types of data that are not linked to you as an individual user:

Purchase History

What: Subscription transaction records processed through Apple App Store and Google Play Store

Purpose: Processing payments, managing subscriptions, and fraud prevention

Legal Basis: Contractual necessity for providing paid services

Crash Data

What: Technical information about app crashes and errors (error logs, app version, device type)

Purpose: Identifying and fixing bugs, improving app stability and performance

Legal Basis: Legitimate interest in maintaining a functional service

Performance Data

What: App performance metrics such as load times, response speeds, and feature usage statistics

Purpose: Optimizing app performance and user experience

Legal Basis: Legitimate interest in improving our service

4. Third-Party Services

4.1 OpenAI Integration

Scot Cop AI uses OpenAI's services to provide AI-powered responses. When you interact with the App:

Your questions are sent to OpenAI's servers for processing
We do not store these interactions
OpenAI may process your queries according to their own privacy policy and data retention practices
Please review OpenAI's privacy policy at https://openai.com/privacy

4.2 App Store Services

Subscription payments are processed through:

Apple App Store: For iOS users - subject to Apple's privacy policy
Google Play Store: For Android users - subject to Google's privacy policy

5. How We Use Your Information

The anonymous data we collect is used solely for:

Service Provision: Processing subscription payments and managing your access to the App
App Improvement: Identifying and fixing technical issues, optimizing performance
Security: Detecting and preventing fraud or abuse
Legal Compliance: Meeting our legal obligations as a service provider

We do not: Use data for advertising, marketing, profiling, or any commercial purposes beyond providing the service.

6. Data Sharing and Disclosure

We do not sell, rent, or share your information with third parties, except:

OpenAI: Your queries are processed by OpenAI to provide AI responses
App Stores: Payment processing through Apple and Google
Legal Requirements: If required by law, court order, or government request
Business Transfer: In the event of a business sale or transfer (users would be notified)

7. Data Retention and Deletion

Important: No Personal Data Retention

We do not retain any personal data or user conversations. Each interaction with the App is independent.

For the anonymous data we collect:

Purchase History: Retained as required for tax and accounting purposes (typically 7 years)
Crash Data: Retained for 12 months or until the issue is resolved
Performance Data: Retained for 24 months for trend analysis

8. International Data Transfers

As an Australian-based service provider:

Anonymous data may be processed in Australia
OpenAI processes queries on their servers (primarily in the US)
App Store payments are processed by Apple (US) and Google (US)
All transfers comply with applicable data protection laws

9. Your Privacy Rights

Under GDPR and UK GDPR, you have the following rights:

Right to Information

Know what data we collect and how it's used (this policy)

Right of Access

Request confirmation of what data we hold (minimal in our case)

Right to Rectification

Correct any inaccurate data

Right to Erasure

Request deletion of your data

Right to Object

Object to processing based on legitimate interests

Right to Portability

Receive your data in a structured format

Note: Due to our privacy-first approach where we don't store personal data or link data to individuals, many of these rights are automatically satisfied or not applicable to our service.

10. Data Security

We implement appropriate technical and organizational measures to protect data:

Secure transmission protocols (HTTPS/TLS)
Regular security updates and monitoring
Access controls and authentication
Anonymous data practices minimize risk

11. Children's Privacy

Scot Cop AI is intended for professional use by police officers (18+). We do not knowingly collect information from children under 16. If you believe we have collected information from a child, please contact us immediately.

12. Cookies and Tracking

The Scot Cop AI mobile app does not use cookies or tracking technologies. We do not track users across websites or apps.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted in the App and on our website. Continued use after changes indicates acceptance of the updated policy.

14. Contact Us

For privacy-related questions, requests, or concerns:

Privacy Contact: Thomas Brook

Email: dev@tombrook.me

Response Time: We aim to respond within 30 days

15. Supervisory Authority

If you're not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with:

UK users: Information Commissioner's Office (ICO) - ico.org.uk
EU users: Your local data protection authority
Australian users: Office of the Australian Information Commissioner (OAIC) - oaic.gov.au

This Privacy Policy is effective as of the date listed above and applies to all users of Scot Cop AI.

IMPORTANT NOTE: We prioritize your privacy by not storing personal data or conversations. Your interactions remain private and anonymous.